Driver Details

The Inventory module includes detailed driver management for tracking driver documents, certifications, and additional personnel like attendants.

Driver Information in Inventory

While basic driver records are managed in Managing Drivers, the Inventory section provides:

  • Detailed document tracking
  • License and certification management
  • Background check records
  • Training documentation

Accessing Driver Details

  1. Click Inventory in the main navigation
  2. Select the Driver Information tab
  3. View detailed driver records

Driver Documentation

Types of Documents

Track various driver documents:

Document Type Description
Driver's License Commercial driver's license
Medical Certificate Health/fitness certification
Background Check Criminal background verification
Training Certificates Safety and skill training
Employment Contract Work agreement

Document Expiration

For each document, track:

  • Issue date
  • Expiration date
  • Renewal requirements
  • Verification status

Expiration Alerts

RouteBot can alert you when:

  • Licenses are expiring
  • Certifications need renewal
  • Medical exams are due

Updating Driver Details

  1. Open the driver's inventory record
  2. Update document information
  3. Add new certifications as earned
  4. Click Update to save

Attendant Staff

If your vehicles have attendants (assistants, monitors):

Accessing Attendants

  1. Go to Inventory
  2. Select the Attendant Staff tab
  3. View all attendants

Adding an Attendant

  1. Click Create New Attendant
  2. Enter attendant information:
    • Name
    • Phone number
    • Contact information
    • Assigned vehicle/route
  3. Save the record

Attendant Responsibilities

Attendants typically:

  • Assist passengers boarding/exiting
  • Monitor student behavior
  • Communicate with parents
  • Support the driver

Managing Personnel Records

Complete Documentation

Maintain comprehensive records:

  • Personal information
  • Contact details
  • Emergency contacts
  • Employment history

Compliance Tracking

Ensure compliance with:

  • License requirements
  • Training mandates
  • Background check policies
  • Health requirements

Regular Updates

  • Review records periodically
  • Update when documents are renewed
  • Track training completions

Best Practices

Document Organization

  • Keep all documents current
  • Set up expiration reminders
  • Maintain digital copies

Training Records

  • Log all completed training
  • Track certification dates
  • Plan for renewal training

Compliance

  • Know your regulatory requirements
  • Ensure all drivers are properly licensed
  • Maintain required certifications

Attendant Management

  • Assign attendants to routes
  • Keep contact information current
  • Track their certifications too

Reports

Generate reports on:

  • Upcoming document expirations
  • Training compliance status
  • Staffing levels
  • Certification coverage

Common Issues

"Document expiration not showing"

  • Check the date was entered correctly
  • Verify the document type is set
  • Update the record if needed

"Can't add attendant"

  • Verify your access permissions
  • Check all required fields are filled
  • Try refreshing and re-entering

"Driver missing from inventory"

  • Driver may only be in basic records
  • Create an inventory record if needed
  • Check your access level

Next Steps:

Last updated: March 23, 2026